OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING.
You are summoned to the next ordinary meeting of Stutton cum Hazlewood Parish Council to be held on Thursday 13th April 2017 at 19:30 in the Stutton Village Hall.
Clerk: Mrs S Loaring.
Email: clerkstuttonpc@gmail.com Tel: 07984 814281
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 170403.
Comments on agenda items will be taken first with a time restriction of 15 minutes’ maximum.
Listeners may also comment on the meeting at agenda item 170426. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Agenda items
170401. Welcome
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
170402.. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s).
170403. Public Forum
To receive comments on agenda items and matters of community interest from electors’ present.
For information only; clerk to note comments; no discussion between councillors and electors.
170404. Apologies
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
170405. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the 9th March minutes as an accurate record of the meeting.
Chairman to sign the minutes if accepted.
170406. To receive reports from
Chairman – activities since the previous meeting.
NY County Councillor.
SD Councillor.
Any other representatives – Police, CEF, etc.
Progress reports – to give updates on on-going projects.
170407. RFO’s report on current balances and payments
a) Current balances (to be dealt with at the meeting)
£14025.65 Statement 27 February to 27 March 2017.
£2,093.32 Business account as at 31 March 2017.
b) Payments made since last meeting
None.
c) Payments to be made at this meeting
Clerk’s salary £229.32 Cheque no.000804.
YLCA Membership £297.00 Cheque no.000805.
d) Any other invoices received since agenda preparation
None.
e) Payments received since the last meeting
None.
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
g) Year end accounts internal audit. Discuss and resolve to be conducted as training exercise.
170408 Planning
Applications received: Council to discuss and resolve comments on any applications received.
None received.
Decisions received: Council to receive any decisions from SDC/NYCC.
None received.
Update on planning issues: Council to receive any updates.
For information only
2016/147/OUT (8/70/208A/PA) Outline application for erection of a detached dwelling on land to the North East of Church Lane/Weedling Gate. Letter from the Parish Council.
170409. Speedwatch
Council to receive update on Speedwatch and 20 is Plenty campaign.
170410. Buses serving Stutton Village
The Council to receive an update on Bus services.
170411. Speeding on Garnet Lane
To receive any update pertaining to a complaint about speeding on Garnet Lane.
170412. Rare wild flowers verges
To receive any updates on actions relating to verges on Moor Lane where rare wild flowers are growing.
170413. Dog Poo bins
Update on Dog Poo bins and reinstatement to underpass and wider area.
170414. Phone Box adoption
Phone box adoption update.
170415. Underpass
Underpass lighting update.
“Kissing gates” update –
installation cost;
correspondence.
170416. Banking update
Update on banking at Nat West bank and its closure.
170417. ‘BATTLE’S OVER’ – A NATION’S TRIBUTE AND WWI BEACONS OF LIGHT
Update from the working party on Battle’s Over. Discuss and resolve any actions.
170418. Moor Lane – tipping
Discuss and resolve any action to avoid rubbish being discarded on Moor Lane.
170419. Stutton Sewerage pumping station
Letter from Yorkshire water – Council to discuss and resolve any action pertaining to letter.
Letter from member of the public.
170420. Broken footpath sign at the top of Fanny Lane
Discuss and resolve action relating to broken sign.
170421. Meetings for 2017/18
Discuss and resolve Parish Council meeting dates for 2017/18.
170422. Correspondence received
Keith Tillett’s agent requesting Parish Council response to appeal.
NYCC Co-opted members vacancies.
Yorkshire Water – Stutton Sewerage pumping station.
Email from Pauline Hogg re wild flowers.
NYCC Notice of election on 4 May.
170423. Action taken since the last meeting under the clerk’s delegated powers
Ongoing dispute over responsibility of the lighting for the underpass and underpass lighting.
Fly tipping signs on Mill Lane.
Gary Lumb correspondence.
Quotation for installation of “kissing gates” at Underpass from Cllr Wrigglesworth.
Reassigning footpath to Category 3.
Audit requirements set with statement to be signed at May meeting.
170424. Village Hall
Report: From PC Chairman re village Hall matters including –
temporary working party meetings including
installation of phone line to the Village Hall;
rubbish bins;
tables and chairs;
Insurance claim;
David Gluck update.
Accounts:
To note monies received and those that have been paid for the Village Hall.
To note and sign cheques for invoices due for payment.
Cleaning
Window cleaning
Water leak.
170425. a) Councillors’ Forum
To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda
.To take any points from councillors for inclusion on the next agenda.
170426. To receive any further comments on the meeting from electors present
170427. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
170428. Closure of Part 1 of the council meeting
Part 2
Members of the public and press are excluded from this part of the meeting.
Discussion of Village Hall report from David Gluck.
Signed. S Loaring Clerk to Stutton cum Hazlewood Parish Council. Date: 3.032017
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
Affordable housing.
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights.
‘Bus service provision for 2016/17.