Minutes of Stutton cum Hazlewood Parish Council meeting held on Thursday 14th April 2016 at 19:30 in the Stutton Village Hall
Chairman: Cllr Mrs T Fawcett
Clerk: Mrs S Loaring. Molmill, Malt Kiln Terrace, Stutton, Tadcaster LS249SF
Telephone: 01937 339197. Email Clerkstuttonpc@gmail.com
Present: Cllrs D Birchall; C Heard; S Wrigglesworth; P Spurrier. Clerk – S Loaring. One member of the public.
Apologies: Cllr T Fawcett, Village Hall representative Rachel Rose.
All present signed the attendance book.
Village Hall
i. Report: Delivered by S Loaring on behalf of RR.
a) The Insurance Certificate has been located.
b) RR has a meeting with the land owner on Thursday 21st to discuss repairs.
c) S Loaring is now a key holder to the VH.
d) Agenda item 160413 was brought forward.
A suggestion to facilitate disabled access to the Village Hall. Location suggested was at the back of the hall via Green Lane. Council resolved to make this suggestion to RR for her meeting 21/4 with the land owner.
ii. Accounts:
a) No update was available on VH funds.
b) One cheque was signed for £110 for the service of the boiler.
Agenda items
160401. Welcome
The Vice Chairman welcomed councillors and visitors to the meeting.
160402. Declarations of interest
There were no declarations of personal, prejudicial and disclosable pecuniary interests.
160403. Public Forum
Visitor asked if Council knew if stone laid in the 1970s under the Village Hall grass was still there or had been removed. Council had no knowledge of the stone.
160404. Apologies
Apologies and reasons for absence received from Cllr T Fawcett; council resolved to accept the reasons.
Apologies received from VH Representative; council accepted the apologies.
160405. Minutes of previous meeting
i. Councillors discussed and resolved to accept the 10 March minutes as an accurate record of the meeting.
ii. Vice Chairman signed the accepted minutes.
160406. To receive reports from
i. Vice Chairman – Dog fouling information added to the PC website and a piece going in next Stutton Standard.
ii. NY County Councillor – no report.
iii. SD Councillor – no report.
iv. Any other representatives – Police, CEF etc – Information received for change of opening times for Tadcaster Recycling centre to be placed on notice board.
v. Progress reports – to give updates on on-going projects.
SW – One dog waste bin has been removed and council resolved to replace this.
Stencils are being sent by SDC to SW.
CH – will update next month on website and Stop press section improvements.
160407. RFO’s report on current balances and payments
a) Current balance
Current account as at 26.03.2016 – Statement not available.
Business account as at 31.03.2016 – £2092.60.
b) Payments made since last meeting – None.
c) Payments to be made at this meeting:
• Clerk’s course
• Clerk’s salary
• Stationery/stamps etc
d) Other invoices received since agenda preparation – none received.
e) Payments received since the last meeting – £0.18 interest on business account.
f) Council resolved to accept report and payments; Vice Chairman initialled bank sheets and invoices.
160408. Planning
i. Applications received:
a) Red Brick House Farm – 2015/1239/HPA – Comments needed by 15/4. Council resolved to make no comment.
b) Antennae/Mast 2016/0354/FUL Council resolved to make no comment
ii. Decisions received:
a) New Buildings Farm 2015/1300/HPA – Permitted.
b) 3 St Aiden’s Walk 2015/1400/HPA – Permitted.
c) The Brante 2016/0184/HEN – Prior approval not required.
iii. Update on planning issues:
a) Appeal APP/N2739/W/16/3145158 – Council resolved to make no further comments.
160409. Flag pole
Council discussed and resolved to purchase a flag pole and flags for the village. This will be done under S137.
160410. Bulb planting
Council discussed and resolved to support community bulb planting requiring a joint effort with the Social Committee. Locations to plant include all green grassed areas and verges in and around the village.
Report back at next meeting.
160411. Speedwatch
Council received an update on Speedwatch from the Police and Crime Commissioner’s Office suggesting the process be started again as responsibility had changed centrally. RR had received a response from 95Alive advising that some monitoring HAD been done. DB to contact and resolve any necessary action.
160412. Defibrillator
Current funding is now not available. An alternative provider has contacted the Council and we are awaiting a response to a request for cost implications. PS to report at next meeting.
160413. Village Hall
Dealt with under Village Hall above.
160414. Correspondence received
i. PKF Littlejohn – external audit forms received; to be dealt with in conjunction with previous interim clerk.
ii. YLCA – information re S137 limit.
iii. SDC – information re ‘Tour de Yorkshire’.
iv. Information on recycling centres opening times changing – for noticeboard.
160415. Action taken since the last meeting under the clerk’s delegated powers
i. Planning comments written and submitted.
ii. Cllr CM contacted re ‘bus service meeting’ – currently on holiday.
iii. Highways contacted re flooding at underpass. Underpass is responsibility of Highways England and needs to be progressed.
160416. a) Councillors’ Forum
Flooding on Church Crescent is of increasing concern. SW to speak to Mr Sykes (land owner) re any potential solutions to the issue.
It was noted that work on Tadcaster Bridge had apparently stopped. There is a general concern that work may drag out unneccesarily. Clerk to contact Cllrs Metcalf and Mackay to request an update and reassurance.
b) Items for the next agenda
Website update – improved home page and Stop Press and possibly data on traffic.
160417. To receive any further comments on the meeting from electors’ present
Concern was raised as to the value and return on investment of installing a defibrillator given the Council’s limited resources. Fear of vandalism and misuse were also raised.
160418. Date, time and place of next meeting
Council agreed 12 May at 7PM for the Annual Parish meeting and & 7.30pm for the Annual meeting of the Council.
160419. Closure of the council meeting
The meeting closed at 20.58
Signed……………………………………………………………………………….. Date: ………………………………..
Action points from the meeting
➢ Cllr DB – Follow up Speedwatch with the P&CC’s Office.
➢ Cllr PS – Report back on Defibrillator progress.
➢ Cllr SW – Report back on
▪ Dog fouling
▪ Flooding
▪ Bulb planting.
➢ Cllr CH – provide an update on website progress and improvements for the next meeting.
➢ Clerk – write and submit planning comments.
➢ Clerk – liaise with RR re salary and tax payments.
➢ Clerk – deal with erection and purchase of flagpole and purchase of flag/s.
➢ Clerk – write to Tadcaster and District Cllrs re Tadcaster Bridge.